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Getting Started with the Vibe Board + Vibe Bot Bundle

The Vibe Board + Vibe Bot bundle combines an interactive display, conferencing hardware, and AI capabilities into a single meeting room solution. This guide walks you through the initial setup and a typical meeting workflow.

Prerequisite

  • A Vibe Board (S1 or Pro)

  • A Vibe Bot

  • Power connected to both devices

  • A USB Type-C cable long enough for your room setup

  • Please remember to remove the Vibe camera from the top of your board, if you have one, to avoid any interference

💡 Note: Vibe Bot can operate on battery power, but battery life is limited. For the best meeting experience, we recommend keeping Vibe Bot connected to power whenever possible.

Step 1: Connect Vibe Bot to Vibe Board

Connect the cable

  1. Connect one end of the USB Type-C cable to the Computer port on Vibe Bot.

  2. Connect the other end to your Vibe Board:

  • For Vibe S1

    • Use USB-C Port 1 or Port 2.

  • For Vibe Pro

    • Use USB-C Port 3 or Port 4.

Verify the connection

Once connected successfully, a “Camera Connected” notification will appear on the Vibe Board.

This indicates that the Vibe Board has detected Vibe Bot and is ready to use it as the camera, microphone, and speaker for meetings.

Step 2: Configure Your Account

Set up video conferencing

To join meetings directly from the Vibe Board, configure your video conferencing services on the Vibe Board first. For detailed instructions, see LINK.

If you only plan to use Vibe Bot as a camera, microphone, and speaker, no additional setup is required.

Enable AI features

To use Vibe Bot’s AI features, including Capture and Ask AI, assign an AI seat to the Bot.

Example: Joining and Running a Meeting

Join your meeting

Upcoming meetings will appear on the Vibe Board home screen.

  1. Click your upcoming meeting.

Before entering the meeting, you’ll see the meeting preview screen.

Verify that:

  • Camera: Vibe Bot

  • Microphone: Vibe Bot

  • Speaker: Vibe Bot

Once confirmed, join the meeting.

Record the Meeting with Capture

During the meeting, you can use Vibe Bot to record and capture the session.

  1. Press the Capture button on Vibe Bot.

  2. Recording will begin.

  3. Press the button again when you are ready to stop recording.

The captured content will be processed and saved to your workspace for future reference.

Use Ask AI During or After the Meeting

You can access Ask AI in two ways:

  • Swipe to the Ask AI screen on Vibe Bot.

  • Say “Hey Vibe” to activate voice interaction.

Ask AI can help you:

  • Search workspace memories

  • Retrieve meeting information

  • Find previously captured discussions

  • Answer questions based on your organization’s knowledge and content

For example:

  • “What action items were assigned in last week’s meeting?”

  • “Summarize our discussion about the product roadmap.”

  • “What decisions were made during the planning session?”

💡 Tip

Need more help?

Send email to our Support Team or Submit a Support Ticket.

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